Policies & Procedures

Parish Councils have powers to represent and support their local communities. They protect local environments and provide local services and facilities. However, Parish Councils do not automatically have a power of general competence – they do not have an unlimited power to do whatever they choose. Councils can only act if they have been given a specific power to do so by statute. This means that Councils are set up and controlled by Acts of Parliament.

It is important that Councils work within these statutes so policies and procedures are essential for ensuring that any business is conducted in the correct legal and transparent manner.

Our policies and procedures are set out below.

POLICYNEXT REVIEW DATE
Community Engagement StrategySeptember 2025
Community Grants PolicyOctober 2025
Complaints ProcedureFebruary 2025
Consultation Strategy September 2025
Dignity at Work PolicyApril 2028
DPI Dispensation ProcedureMay 2024
Disciplinary ProcedureOctober 2026
Email Acceptable Use PolicyJuly 2024
Equal Opportunities PolicyOctober 2026
Finance RegulationsMay 2024
Financial ReservesMay 2024
Future Development in the ParishSeptember 2025
GrievanceOctober 2026
Health and Safety PolicyMay 2024
Hospitality & Gifts PolicyNovember 2025
Media PolicyJune 2025
Planning Pre-Application Discussion PolicyOctober 2025
Planning ProceduresOctober 2025
Record Management Policy


Appendix

July 2024
Risk Management SchemeMarch 2024
Round Meadow Local Connection Appeals ProcessOctober 2025
Scheme of DelegationMay 2024
Social Media PolicySeptember 2025
Staff Performance Management PolicyOctober 2026
Standing OrdersMay 2024
Training Statement of IntentNovember 2025

 

The General Data Protection Regulation  is Europe’s new framework for data protection laws. It replaces the previous 1995 Data Protection Directive, which current UK law is based upon.

The Parish Council has adopted the following Policy, Privacy Notices and Consent Form

POLICIESNEXT REVIEW DATE
Consent to hold Contact Information FormN/A
Data Breach PolicyJuly 2024
Information and Data Protection PolicyMay 2024
Information Request PolicySeptember 2025
Privacy Notice (General) May 2025
Privacy Notice (Councillors, Staff and Role Holders) May 2025
Subject Access Request ProcedureJuly 2024

The Freedom of Information Act came into force at the beginning of 2005 and encourages greater openness and transparency across the whole public sector.  The Act obliges every public authority to adopt an approved Publication Scheme. The intention of a Publication Scheme is to require authorities to make certain kinds of information routinely available to the public.

The Parish Council has adopted the standard Scheme approved by the Information Commissioner’s Office appropriate for parish councils.

ICO-Model-Publication-Scheme-v1-2

The guide below is a list of the current documents routinely available. Most of them will be found on this website.

FOI Guide 2023

Information Request Policy September 2022

FOI Disclosure Log September 2015